JSTOR Resources for Licensing Representatives

Starting May 1, 2025, renewal letters—including renewal fees—will be distributed to agents with EBA participating institutions.

Two versions of the letter will be deployed:

• One tailored to institutions with strong CPU (Cost Per Use) performance
• Another for institutions with lower CPU performance

EBA renewal letters will be sent to agents to then forward to their institutions. 

• Title selection period: May 12, 2025 (Monday) - June 13, 2025 (Friday)
• Selection files provided via email: May 12, 2025
• Selection deadline: June 13, 2025
• Auto-process most used titles: June 16, 2025 (Monday)
• Access period ends: June 30, 2025 (Monday)
• Final statement for auto-selects: June 30, 2025 (Monday)
• New cycle starts: July 1, 2025
• New cycle ends: June 30, 2026

What it is:

Evidence-Based Acquisition offers unlimited access to 84,000+ high-quality backlist scholarly ebooks from 100+ publishers in the 2025 program for a set upfront fee. After one year of unlimited access, you can select titles to acquire using the usage data as a guide. This model can help you meet the research needs of your patrons while controlling costs, simplifying workflows, and incorporating both usage data and librarian expertise in your acquisition strategy.

Benefits:

• Unlimited, DRM-free access: Choose from 84,000+ backlist scholarly titles worth $15.3 million at list price
  • From 100+ publishers in the 2025 program
  • Backlist titles (3-year embargo); a rolling copyright year added each January
• Predictable costs: one upfront fee based on predicted usage; no additional costs over the period
• Flexible EBA access cycles:
  • 1 January to 31 December (12-month access)
  • 1 July to 30 June (12-month access)
  • Please note: a transition plan for existing July-June participants to the January-December access cycle has not yet been finalized

• Control over title selection: At the end of period, your library —guided by usage data— selects titles for acquisition

• Workflow simplicity: MARC records and discovery are easy to set up, and and title selection at the end of the period is streamlined for efficiency

More EBA details and the title list are available here.

2024-2025 Evidence-Based Acquisition (EBA) Cycle Offer for New Orders

Effective Until: March 31, 2025

Eligible: Any JSTOR participants NOT PARTICIPATING IN the current EBA 2024-2025 cycle.

• EBA Pricing: Based on total 2024 archive accesses. You will be notified of the EBA pricing file for your accounts via a Google folder.  Please discontinue use of any EBA pricing files you may have received earlier from JSTOR.
• EBA pricing can be shared with prospects for early opportunity development. All EBA pricing for this campaign should have a “valid until” date of March 31, 2025.
• Once an opportunity develops and there is active evaluation of EBA under this offer, please submit a request (via participation@jstor.org) for an official JSTOR quote/order form.
  • Please indicate the anticipated EBA start date with your request for a quote/order form. 
  • Include System ID#s for accounts, along with address, and contact information for the quote/order form request.
  • Add any applicable special notes or requests (i.e. if the prospect is committing for both the 2024-2025 period as well as the 2025-2026 next cycle).
• EBA quote requests and EBA orders received after March 31 would be quoted for the full 2024-2025 cycle at standard EB contribution levels.

• Institutions will be invoiced for the period of the 2024-2025 EBA cycle.
• Institutions committing to the current cycle 2024-2025 AND ALSO the full 2025-2026 EBA cycle before March 31st will receive two EBA invoices.

  • We cannot accommodate two cycles on a single invoice. This is not a 18 month commitment, but rather participation in two, separate EBA cycles.

  • One invoice will be prepared for the 2024-2025 cycle.

  • One invoice will be prepared for the full 2025-2026 cycle.

• All EBA orders must be submitted with the following:
  • Appropriate Institutional Participation Agreement (“IPA”) on record with product and payment terms to cover Books at JSTOR.
  • A completed and signed EBA addendum
    • An additional version of the EBA addendum has been created for those institutions choosing to commit to both the 2024-2025 period as well as the 2025-2026 full EBA cycle
  • A purchase order from your company
  • EBA Commission: Do not deduct commission. Commission is paid separately at the end of the cycle. Please reference your Master Service Agreement for EBA commission payment details.
• EBA corpus access will be established for all complete orders processed and invoiced.
• EBA invoices MUST be paid in full BEFORE EBA selections can be made at the end of the cycle.

The EBA pricing is available for your accounts via the “EBA Cycle Pricing” Google folder.  All accounts not participating in the current 2024-2025 EBA cycle are eligible for the campaign and offer. 

To help you prioritize your communications, we’ve identified a set of top EBA target accounts for this campaign based on open opportunities and also based on accounts with 100 or more item requests during the C19 complimentary book access period (which ended back on August 31st, 2020). You can filter on column “C” in the EBA pricing file to identify those target accounts. These should be contacted first about this offer.

You may then also reach out to as many others you’d like to connect with on this EBA offer. We ask that you communicate the details of this campaign to your top target accounts by mid-February at the latest. You may use the email template below if it’s helpful.

Please cc: participation@jstor.org on your communications with the identified top EBA target accounts so we can track the progress of this campaign in our CRM.

Email Template for EBA Campaign

The following email example is provided for your EBA prospecting activities.  There are places within the template where the EBA fee details should be inserted. See below:

Hello _____,

I hope you were able to have a wonderful holiday season and things will begin getting back to normal sooner rather than later.

I am writing to you today to announce that we’re providing institutions a fantastic opportunity to join our Books at JSTOR EBA program, at 50% of the full year cost, now through the end of June 2025. This would be a great time for your institution to try the program, at a much lower cost and at a time when hybrid learning and digital resources are needed more than ever - with no long term commitment required.

The JSTOR EBA program currently includes over 84,000+ backlist titles from 100 different publishers, with all titles published three years (2021) and earlier. By participating in the program, you would have access to all of the titles in the EBA corpus through June 30, 2025. All of our books are unlimited users and DRM free. Usage reports will be available to you throughout the access period. Our EBA program runs from July 1-June 30th every year, and with this offer, access will be available from now through June 30, 2025.

We are offering a prorated cost for any institution that decides to join now through June 30, 2025: a low cost way to access ebooks worth $8,000,000. And it is a low risk investment - you will own the books you use the most, through a selection process that allows you to decide what titles to purchase. Our EBA deposits are shared between two pools: 75% of your deposit will be reserved for you to purchase titles at the end of the cycle while the remaining 25% of your deposit will be put into a usage pool that is paid to each publisher based on usage of titles, ensuring authors and publishers are compensated fairly and this program is sustainable for all.

Your deposit amount is $X for this period; JSTOR will also commit to no increase in the full year price if you choose to continue the EBA program into the 2024-2025 cycle, and your full year cost would be $X. We recognize the challenging environment due to the global pandemic and economic crisis and even though the corpus will continue to increase by upwards of 10% additional new titles each year, we will hold your price for the next cycle.

Special two-cycle option: If you would like to pay for the initial period through June 30, 2025 AND the 2025-2026 full year, we would be pleased to offer you an additional 5% savings for the full year 2025-2026 cycle.

Please let me know if you would like to discuss this further or if you have any initial questions.

Best,

JCS is managing an EBA offer designed specifically for secondary schools. This offer is identical to EBA program for colleges and universities, with two  differences:

• There is a flat annual fee of US $995 for all secondary schools, with 75% of the fee reserved to automatically purchase the most used titles.
• At the end of the 2025 access period, the school's most-used ebook titles are automatically selected for purchase, rather than the school selecting the titles they want to purchase.